July 7, 2023

The 5 best ways to set a reminder

Discover folk - the CRM for people-powered businesses

Reminders can be a lifesaver when it comes to managing tasks and staying on top of important events.

In a world where we tend to be multi-taskers, putting yourselves the right system in place not to forget things can be a productivity hack.


Let's explore five of the best ways to set a reminder and the pros and cons of each option.

1. Using a Reminder app

One of the most popular ways to set a reminder is by using Apple's built-in reminder app.

An iPhone showing the New Reminder screen, where you can add a title, notes, and other details to create a reminder.

This app can be accessed on all Apple devices and is free to use. You can set a due data, add a location, add tags or even flag a reminder as being important with a flag. You can even add attachments to these reminders.

Here are some pros and cons of using this option:


  • Convenient and easily accessible
  • Syncs across all Apple devices
  • Can be set up with Siri voice commands


  • Limited features compared to other reminder apps
  • Not suitable for non-Apple users
  • Can be distracting with constant notifications

To learn more about setting reminders on your Apple device, check out this article: https://support.apple.com/en-us/HT205890

2. Putting a Reminder on a Calendar Tool such as Google Calendar

Another way to set a reminder is by using a calendar tool, such as Google Calendar. Other calendar tools tools offer similar functionalities.

In Google Calendar, choose tasks instead of event, where you can set the date, time, repeatability and description.

Adding a reminder on Google Calendar

Here are some pros and cons of using this option:


  • Offers more features such as scheduling events and appointments
  • It's directly embedded into your calendar app
  • Can be accessed on multiple devices (as Google Calendar is on multiple device)


  • Can be overwhelming with too many events and reminders
  • Not as convenient as a reminder app
  • Limited functionalities and context on the reminders

To learn more about setting reminders on Google Calendar, check out this tool: https://support.google.com/calendar/answer/6285327?hl=en&co=GENIE.Platform%3DDesktop

3. Set Reminders on Your Contacts

With a contact manager such as www.folk.app, you can create reminders on your contacts.

In the contact manager, you can list and view your contacts by categories and choose on which you want to set a reminder.

List contacts on folk before adding reminder

You can set multiple reminders on a contact, with due date, description, repeatability.

List of reminders on a contact

A major benefit is also that you can set reminders for your teammates as this functionalities comes with collaboration.

You can also add reminders in context directly from social media with the chrome extension.

Adding reminder directly from social media

Last, you can visualize your contacts directly in a pipeline to have a comprehensive view of what to you need to do.

Pipeline of reminders


  • Keeps all your important reminders and contacts in one place
  • Can set reminders based on specific dates or events
  • Can add notes and details to your contact reminders


  • Limited to only contact reminders

To learn more about setting reminders on Folk, check out this article: https://help.folk.app/en/articles/5658439-set-reminders-on-your-contacts

You can also sign up for folk here: Sign up.

4. Use Reminders on Slack

If you use Slack, you can set reminders using the command /remind.

Slack /remind command

This works very well for in-context reminder. Slack is a productivity app used in work context.

Here are some pros and cons of using this option:


  • Convenient for team collaboration and communication
  • Can be set up with simple commands
  • Can set reminders for specific channels or individuals


  • Limited to Slack users
  • Limited to work oriented subjects

To learn more about using reminders on Slack, check out this article: https://slack.com/intl/fr-fr/help/articles/208423427-Définir-un-rappel

5. Get Reminded on an Email

While it's not possible to set reminders on Gmail, it is possible with Superhuman. Here are some pros and cons of using this option:

Remind yourself to action emails later


  • Convenient for email management
  • Can be integrated with other apps such as Google Calendar
  • Can customize reminders based on your preferences


  • Only available for Superhuman users
  • Costs $30 per month
  • Can be distracting with constant notifications
  • Not suitable for non-email related reminders


These are the five best ways to set a reminder. Concisder your needs and choose the option that works best for you to stay on top of your tasks and events.

You can sign up for a free account on folk here.