The 5 best ways to set a reminder

Reminders help manage tasks, deadlines, and important events. Choosing the right system keeps you organized and avoids missed opportunities.

Here are five of the best ways to set a reminder, with their pros and cons.

The two best ways to set reminders are:

• folk CRM: Best for contact-based reminders and follow-ups
• Google Calendar: Best for personal and recurring reminders

5 Best Ways to Set a Reminder in 2025

1. Setting a reminder on iPhone

One of the most popular ways to set a reminder is by using Apple's built-in reminder app.

This app can be accessed on all Apple devices and is free to use. You can set a due data, add a location, add tags or even flag a reminder as being important with a flag. You can even add attachments to these reminders.

How to set up a reminder on iPhone

1. Find and tap the Reminders app on your iPhone.
2. Create a new reminder
3. Tap + New Reminder, then type your task or note.
4. Set a due date and time: Tap the calendar icon or “i” button, then enable Remind me on a day. Choose the date and time for your reminder.
5. Save: Tap Add or Done to save your reminder.

Pros

• Convenient and easily accessible
• Syncs across all Apple devices
• Can be set up with Siri voice commands

Cons

• Limited features compared to other reminder apps
• Not suitable for non-Apple users
• Can be distracting with constant notifications

To learn more about setting reminders on your Apple device, check out this article.

2. Setting a reminder using Gmail and Calendar

Another way to set a reminder is by using a calendar tool, such as Google Calendar. Other calendar tools tools offer similar functionalities.

In Google Calendar, choose tasks instead of event, where you can set the date, time, repeatability and description.

How to set a reminder using Gmail and Google Calendar

1. Open Google Calendar
2. Create a Reminder: Click + Create, select Event,, and name it.
3. Set Date & Time: Choose when you want the reminder.
4. Add Gmail Link: Copy the email URL from Gmail and paste it in the event description.
5. Save & Get Notified: Click Save, and you’ll get a notification at the right time.

Pros

• Offers more features such as scheduling events and appointments
• It's directly embedded into your calendar app
• Can be accessed on multiple devices (as Google Calendar is on multiple device)

Cons

• Can be overwhelming with too many events and reminders
• Not as convenient as a reminder app
• Limited functionalities and context on the reminders

To learn more about setting reminders on Google Calendar, check out this tool.

3. Set Reminders on Your Contacts

With a contact manager such as www.folk.app, you can create reminders on your contacts.

In the contact manager, you can list and view your contacts by categories and choose on which you want to set a reminder.

You can set multiple reminders on a contact, with due date, description, repeatability.

A major benefit is also that you can set reminders for your teammates as this functionalities comes with collaboration.

You can also add reminders in context directly from social media with the chrome extension.

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Last, you can visualize your contacts directly in a pipeline to have a comprehensive view of what to you need to do.

How to set a reminder using folk CRM

1. Open a contact's profile
2. Click the three dots: Select New Reminder
3. Choose a date & time
4. Save

Pros

• Keeps all your important reminders and contacts in one place
• Can set reminders based on specific dates or events
• Can add notes and details to your contact reminders

Cons

• Limited to only contact reminders

To learn more about setting reminders on Folk, check out this article.

👉 Try folk CRM for free

4. Setting Reminders on Slack

If you use Slack, you can set reminders using the command /remind.

This works very well for in-context reminder. Slack is a productivity app used in work context.

How to set a reminder on Slack

1. Open any chat
2. Type /remind {who}, {what}, {when}
3. Press Enter

Pros

• Convenient for team collaboration and communication
• Can be set up with simple commands
• Can set reminders for specific channels or individuals

Cons

• Limited to Slack users
• Limited to work oriented subjects

To learn more about using reminders on Slack, check out this article.

5. Get Reminded on an Email

While it's not possible to set reminders on Gmail, it is possible with Superhuman. Here are some pros and cons of using this option:

How to set a reminder using Superhuman

1. Open the email you want to be reminded about.
2. Press Ctrl+Shift+H or click the clock icon.
3. Choose a time. The email will return to your inbox then.

Pros

• Convenient for email management
• Can be integrated with other apps such as Google Calendar
• Can customize reminders based on your preferences

Cons

• Only available for Superhuman users
• Costs $30 per month
• Can be distracting with constant notifications
• Not suitable for non-email related reminders

Conclusion

These are the five best ways to set a reminder. Concisder your needs and choose the option that works best for you to stay on top of your tasks and events.

You can sign up for a free account on folk here.

Frequently Asked Questions

1. What is a Google Reminder and how do I use it

A Google Reminder is a reminder you can set via Google Search or Google Assistant that syncs across your Google account (e g Google app reminders, Calendar)
It’s great for quick reminders like “Remind me to call mom tomorrow at 5 PM”—super easy and hands-free

2. How do I set an Android Reminder easily

On most Android phones open Google Assistant or the Clock app and say “remind me…” or use the Clock’s alarm feature for reminders
The reminder will appear across your Android devices and even your Google Calendar if set up correctly

3. Can I set a reminder using Google Assistant

Absolutely you can ask Google Assistant on your phone or smart speaker to “remind me to…” and it handles everything hands-free
It’s fast and works everywhere across Google services and devices

4. How do I use Reminder Windows 11 for tasks

Windows 11 offers a built-in Reminder feature via the Microsoft To Do app or Cortana where you can add tasks and get notifications on your PC
It’s handy if you spend most of your work on Windows and want desktop reminders synced to your Microsoft account

5. How can folk help with reminders in a CRM workflow

folk lets you create contextual reminders tied to your contacts so you never miss follow-ups or key events
You can set due dates, notes, recurring schedules and see everything in one centralized place with your team