Email templates

Hello {first name}

Just dropping a note to wish you the happiest holiday season - we appreciate you!

Here’s to a wonderful new year ahead of us.

See you in 2023!

All the best,

{Name}‍

Hi {firstName},

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I hope you're doing great ! Following our last chat, we had the time to debrief with the team and we'd like to move forward. If you're up for it? :)

Hi {firstName},

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I hope you're doing great. Thanks again for your time. Following our last meeting and a team debrief, we've decided not to move forward with the process we've started.

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On the basis of our discussion, we discovered several aspects which seem aligned with our expectations for instance {concrete examples}.

Hi {firstName},

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Thank you for your interest in {Company}.

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We would like to move to the next stage which would be to jump on a first call with {Interviewer_Name}, {Interviewer_Job title}. This call will last about 30min and help us determine if our expectations are aligned.

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Hi {firstName},

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Thank you for your application and your interest regarding {Company}. After carefully reviewing your application, we've decided not to move forward as {Reason}

Hi {first name},‍

My name is {first name} and I’m reaching out to explore if {company} might be a good fit for {your company}. Based on the results we have seen with {relevant customer}, I think we can help you achieve {prospect goal}.

Hi {name},

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My name is {name}, and I work on the {product name} at {Company name}. My team is conducting short user interviews to improve our product and we would specifically enjoy talking to you since we noticed you recently {insert customer behavior} and we would like to hear your feedback on it.

Hi {name},

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A while ago you asked us about {product feature}.

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Well, your wish is our command: {feature} is now available in {product name}!

Hi {first name},

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Hope you’re well. My name is {your name} and I’m in charge of partnerships at {company}.

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Really love the work your doing at {company name}, particularly {give specific example}.

Hi {first name},

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Just wanted to follow up on our phone call last week. I hope you're well! We chatted about how your business is doing and that you were looking for a {product category} software.

Hi {first name},

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As a follow-up to my previous email, I wanted to let you know that we’re offering a free 14-day trial of {product}. If you try it out and decide that it's not right for your business or company then all those features will be disabled at the end of the 14-day trial.

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...

Hi {first name},

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I noticed that you checked out some of our content, namely the piece {content}. I hope you found it useful!

Hey {FirstName},

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I left a voicemail for you earlier but decided to contact you by email if this is more convenient for you.

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I’m reaching out because {purpose}.

Hi {FirstName},

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I am sorry we haven’t been able to get in touch. When we talked last time, you were very concerned about {objective discussed before}. I understand how busy things can get with work and life.

Hi {prospect’s name},

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I hope you are doing well. When we spoke last time about {product}, you thought our solution was not the right fit for your requirements. We are glad to let you know that we have a new feature that you would find useful.

‍Hi {first_name},

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I sent you an email a while back about {product} and how it would be a perfect fit for your company.

Hey {partner’s name},

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I’m {your name} from {company name}, and we {what you do}.

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We’ve noticed you {how partner connects}, and we think both of our audiences could benefit from learning more about each of our products.

Hey {partner’s name},

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I saw your recent post about {subject matter}, and it really struck a chord with me.

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We’re big fans of your work, and we think letting your followers know about {your product} and how it can {its benefit} would be of great value to your audience.

Hey {partner’s name},

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I’m {your name} from {your company}. I’ve been following {partner’s company} and I really enjoyed/resonated with {product}. It {reason you liked it}.

Hey {First Name},

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This link directing to {site page} doesn’t work anymore: {broken link}

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Also, just thought that this content from {our site} will perfectly fit your list of resources as {argument}.

Hey {First Name},

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I’m {Your Name}, and I write at {Yoursite.com}.

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Anyway, I’m writing to you because I have some really interesting content ideas that I strongly feel will be perfect for {Example.com}’s audience.

Hi {Name}

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Enjoyed your story on {Topic} in {Publication} — it changed my perspective on {Topic}!

Hi {prospect first name},

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Enjoyed your latest article on {Company} - awesome that you were the first to break the news about {story}.

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Hi {Name},

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As discussed, we’re raising $1M for {Company Name} — our {SaaS platform} for {what your product provides}.

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I appreciate you making the {introduction} you mentioned.

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Thanks,

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{Your name}

Hi {FirstName},

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{Company description}.

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Here are the stats:

Hi,

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I am a founder of {insert company name}.

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I’m writing with a quick ask: My company sends out email updates on our progress and highlights when we hit key milestones, and I would be grateful if I could include you in the recipient list (which is always bcc’d).

Hi {name},

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My name is {your name}, and I’ll keep this quick.

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I’m {title & position} for {company} that enhances careers for talented people like you.

Hi {name},

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What would you do with extra time next week?

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And a better work environment that

Hi {name},

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Have you seen the news about {trigger event}. Hard to believe!

Hi {Name},

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I’m {name} from {Company} and I’m looking for experienced developers in {role} to join our growing team.

Hi {Name},

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I’m {Name} from {Company}. We’ve been on the lookout for someone with your profile for a while now and Ijust had a chat with {Connection} who told me that you could be our next {role}!

Hey {Name},

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We got an empty spot for {position} at the {Company} and I’ve been asking around about the top talent in the area. Your ex colleague {connection} said that we should look no further since you’re one of the best {creatives} he’s ever had the pleasure of working with.

Hey {Name},

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We're hiring for rockstar developers over at {Company}. There are 3 simple reasons why I think it could be a great fit for you.

Hi {FirstName},

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{quote from their Twitter} - knew I had to reach out after I read this on your {Twitter}. Might get this up as a motivational poster in the office!

Hi {FirstName},

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I came across your profile on {Where/How You Found Them} and wanted to reach out regarding a unique opportunity.

Hi,

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I saw that you were using {product} recently and wanted to hear what you think about it.

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Could I get1 minute of your time? It would mean a lot to me if you could just fill out this really short survey so we can know what you think of {product}.

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Hi there,

I’m contacting you because you’ve recently completed a questionnaire regarding a new {feature} in {product}.

Thank you for your help! We’re now ready to show you some wireframes and screenshot concepts of what we’ve built for {feature}.

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Hi there,

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We’re developing {idea} in {product}, and I’ve seen that you’ve used our current {feature} extensively. I’d love let you see some early concepts of what we’re working on to get your feedback and to also let you influence our design.

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Hi {Name},

I saw that you have recently been using {feature}, and I wondered if I could quickly get some feedback. 

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If you would fill out this quick 1-minute survey, we canuse your feedback to make improvements. 

Hi there,

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We have developed {new feature} and think you would be the ideal candidate to test it.

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We see that you have been using {current feature}, and we want to give you the opportunity to provide feedback on the performance of its update.

It’s {Name}, {Role} at {Company}

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I’m reaching out to a few of our {newest, oldest, top, etc.} customers to better understand your experience with {Company}.

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Would you be up for a 45-minute chat this or next week? We'll give you a {incentive} for your time.

Hey {first name},

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Hope you’re having a fantastic week!

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My name is {your name} andI’m a business development associate here at {company}.

Hey {first name},

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Hope you’re having a safe and productive {day of week}.

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I was reading up on some review posts about {company} and I identified a few pain points you guys are currently facing.