Affordable CRMs for Small Businesses in Australia

As a small business in Australia, managing customer relationships, tracking sales, and staying organized is vital for your growth and success.

However, finding a cost-effective solution that meets your needs can be challenging. An affordable Customer Relationship Management (CRM) system can help you streamline your operations by organizing contacts, automating follow-ups, and providing valuable insights, all without breaking the bank.

In this blog post, we'll explore the best affordable CRM options for small businesses in Australia like yours, focusing on tools that deliver powerful features at a price that suits your budget.

Why you need a CRM

Running a small business in Australia can be challenging without the right tools. A CRM can streamline your operations and drive growth.

Challenges without a CRM

Without the right CRM in your tech stack, small businesses are more likely to face these comomon challenges.

• Disorganization: With your important customer data scattered across various platforms.
• Missed opportunities: Inability to track leads and follow up effectively.
• Inefficient processes: Time-consuming manual tasks that slow down operations.
• Lack of insight: No clear view of business metrics and customer behaviors.
• Inconsistent communication: Difficulty in maintaining consistent and personalized communication with clients.

Benefits of a CRM

Fortunately, the right CRM can help you address these challenges, and provide some extra benefits.

• Centralized information: All customer data stored in one place for easy access.
• Enhanced efficiency: Automate routine tasks to save time and reduce errors.
• Improved customer relationships: Track interactions to provide personalized service.
• Better decision-making: Use analytics to make informed business decisions.
• Increased sales: Streamline sales processes and improve lead management.
• Consistent communication: Maintain regular and targeted communication with clients.

How to evaluate and choose a CRM platform

1. Define your requirements

For small businesses in Australia, it's crucial to identify the key features that will drive your business forward. Consider functionalities like contact management, sales automation, customer support, and integration with other tools you already use. Tailor your CRM requirements to your specific business needs to ensure it aligns with your operational goals. Start with looking out for these specific features we've put together for you.

8 features every small business in australia needs in their CRM software

1. User-friendly interface: A CRM should be easy to use, with intuitive navigation and minimal training requirements.
2. Customization options: Flexibility to tailor the CRM to specific business needs and workflows.
3. Scalability: The ability to grow with the business, supporting more users and features as needed.
4. Integration capabilities: Seamless integration with other tools like email marketing, accounting software, and e-commerce platforms.
5. Mobile access: Mobile-friendly design or dedicated apps to manage customer relationships on the go.
6. Automation: Features that automate repetitive tasks, such as email follow-ups, lead scoring, and reporting.
7. Robust reporting and analytics: Comprehensive insights into customer behavior, sales performance, and marketing effectiveness.
8. Affordability: Cost-effective plans that fit the budget constraints of small businesses.

2. Budget considerations

Balancing cost and return on investment is vital when selecting a CRM for your small business. Look for affordable CRM solutions that offer flexible pricing plans, especially those designed for small businesses in Australia. It's essential to ensure that the CRM you choose provides value for money, enhancing productivity and customer relationships without breaking the bank.

3. Selection process

Choosing the right CRM vendor involves thorough research. Start by reading reviews in G2, and testimonials from other small businesses in Australia. Attend webinars or request demos to get a firsthand experience of the CRM's capabilities. Ensure the vendor offers strong customer support and has a good reputation in the Australian market.

4. Get a demo

Before committing to a CRM, it's crucial to see how it works in action. Getting a demo allows you to understand the features, interface, and how it can be tailored to meet the specific needs of your small business in Australia. It provides an opportunity to ask questions and ensure the CRM aligns with your business goals. Get started with a demo of folk.

👉🏼 Try folk now to never miss a follow-up with your team.

5 Best CRM for small business Australia

Below we explore five of the best CRM platforms on the market for Australian businesses.

1. folk

Best for: Teams of 20-50 people seeking simplicity and ease of use.

folk is a CRM designed for simplicity and efficiency, making it ideal for Australian teams of 20-50 people that need a straightforward tool to manage customer relationships without the complexity of larger systems. Even though its lightweight and easy to set up, it still packs a powerful punch as a small business CRM with its highly customizable features alongside its sales and marketing automation capabilities.

Key features

• Intuitive Interface: Easy to navigate, reducing the learning curve.
• Customizable Pipelines: Adaptable to different sales processes.
• Integration: Connects with popular tools like Gmail, Outlook and Slack.
• Collaboration Tools: Facilitates team collaboration with shared contacts and notes.
• Sales and marketing automation tools
• Lead generation and retention.
• Social listening tools so you can keep up with a leads' activities on LinkedIn.
• Highly customizable dashboards that can support multiple projects across recruitment, marketing, fundraising and more.
  

Pros

• User-friendly interface: The simple interface is excellent for businesses who want a CRM system that they can plug and play without training implementation. This means you can be confident your team will be avoiding a steep learning curve.
• Affordability: Lower pricing tiers make it accessible for startups and small businesses with limited budgets.
• Highly customizable: folk's dashboards and custom fields are adaptable and can suit specific business needs across multiple functions
• Contact sync: Bring contacts together from your Outlook and Gmail accounts. As well as social media platforms such as LinkedIn, Facebook, X and Instagram.
• Adaptable to different business needs: folk can support lead generation, retention, email marketing campaigns, recruitment needs and more making it a powerful all-in-one CRM.

Cons

• Reporting is available in folk CRM with advanced analytics, including pipeline and deal stage analytics, forecasting with weighted probabilities, and performance breakdowns by owner, channel, industry, region, or any custom field.

Price and plans

You can try folk for free with a 14 day free trial. After that, a monthly or annual subscription plan is as follows. 

• Standard: $20 per user, per month. 
• Premium: $40 per user, per month.
• Custom: Starts from $80 per user, per month.

2. Freshsales

Best for: Popular CRM software for streamlined sales solution

Freshsales, part of the Freshworks suite, provides a comprehensive CRM solution combining sales and marketing tools, ideal for small businesses looking to consolidate their operations into one platform.

Key features

• AI-driven analytics and lead scoring.
• Integrated email and phone
• Customizable workflows to automate sales processes.
• Multi-channel support to engage customers via email, phone, chat, and social media.

Pros

• Sales-focussed CRM packed with sales automation features
• Advanced analytics help identify high-potential leads, enhancing sales efficiency.
• Highly customizable and adaptable to various business processes, allowing for tailored workflows and automation.

Cons

• Complexity: The extensive feature set can be overwhelming for very small businesses or those new to CRM systems.
• Cost: Higher-tier plans, which unlock the full potential of the platform, may be pricey for smaller businesses.

Price and plans

There's a free plan that can accommodate up to three users. After that, an annual subscription is as follows.

• Growth: Starts from $9 per user, per month.
• Pro: Starts from $39 per user, per month.
• Enterprise: Starts from $59 per user, per month.

3. Insightly

Best for: startups, SMBs.

Insightly has strong workflow features that make it suitable for teams who need to manage both customer relationships, sales and marketing within one system.

Key features

• Lead routing
• Email tracking
• Marketing automation
• Workflow automation
• Project management

Pros

• Project Management: Ideal for service-based businesses that need to manage projects and customer relationships in tandem.
• Lead Management: Automated lead routing enhances sales efficiency by ensuring timely follow-ups.
• Custom Dashboards: Provides a clear view of business performance, helping in strategic decision-making.

Cons

• Learning Curve: The combination of CRM and project management features can be complex to master.
• Limited Customization: Some users may find the customization options restrictive compared to other CRMs.

Price and plans

Insightly have several price and plans to choose from. Its main product is sales-focussed but there's a separate subscription for its marketing based services. An annual subscription is as follows.

• Plus: Starts from $29 per user, per month.
• Professional: Starts from $49 per user, per month.
• Enterprise: Starts from $99 per user, per month.

4. Salesforce

Best for: Advanced customization and scalability.

Salesforce is a leading CRM platform known for its robust customization options and scalability, making it suitable for small businesses with plans for significant growth.

Key features

• Customizable Platform: Extensive customization capabilities.
• AppExchange: A marketplace for third-party apps and integrations.
• Advanced Analytics: Comprehensive reporting tools.
• Automation: Powerful workflow automation and AI-driven insights.

Pros

• Highly customizable: Adapt the CRM to any business need, providing a tailored solution for diverse industries.
• Scalable: Grows with your business, supporting an increasing number of users and advanced features.
• Robust ecosystem: Access to a wide range of third-party apps and integrations through AppExchange.

Cons

• Cost: Higher price points can be prohibitive for very small businesses or startups.
• Complexity: The extensive feature set requires a steeper learning curve and potentially dedicated IT resources for optimal use.

Price and plans

Salesforce has specifically designed a 'starter suite' for small businesses which is subject to regional availability. Its main price and plans are a steep investment. A subscription to their starter suite is as follows.

• Starter suite: $25 per user, per month. Can be billed annually or monthly basis.
• Pro suite: $102 per user, per month. Can only be billed on an annual subscription basis.

5. HubSpot

Best for: Free tools and marketing integration.

HubSpot provides a robust free CRM with optional paid add-ons, making it an excellent choice for small businesses wanting to integrate marketing and sales efforts without upfront costs.

Key features

• Free CRM: Core CRM features at no cost.
• Marketing Hub: Integrated marketing tools for email campaigns, social media, and more.
• Sales Hub: Sales tools for pipeline management and automation.
• Customer Service Hub: Tools for customer support and satisfaction.
• Watermarked live chat bot for your website

Pros

• Cost-Effective: The free tier offers substantial value, making it accessible to businesses of all sizes.
• Integrated Marketing Tools: Ideal for businesses looking to combine marketing and sales efforts in one platform.
• Ease of Use: User-friendly interface and excellent support resources.

Cons

• Limited Advanced Features: The free version lacks some advanced features available in paid plans.
• Scaling Costs: As your business grows and needs more advanced features, costs can increase significantly.

Price and plans

Once you're ready to invest in HubSpot, it becomes a steep investment. There are price and plans depending on the hub you want to choose.

• ‍Starter: $15 per user, per month.‍
• Professional: $450 per user, per month.‍
• Enterprise: $1,500 per user, per month.

Conclusion

In conclusion, while all five CRM platforms—Freshsales, Insightly, Salesforce, HubSpot, and folk—offer valuable tools for small businesses in Australia, folk CRM stands out as the ideal solution for teams of 20-50 people. Unlike larger, more complex solutions like Salesforce or HubSpot, folk CRM is tailored specifically to medium-sized teams that need a straightforward, easy-to-use system without overwhelming features. Its user-friendly interface, streamlined contact management, and affordable pricing make it particularly well-suited for Australian businesses with 20-50 employees that prioritize efficiency and want to avoid the steep learning curve and higher costs associated with more comprehensive platforms. For growing small businesses in Australia looking for a CRM solution that gets the job done without the unnecessary frills, folk CRM is the top choice. Try folk for free today.

👉🏼 Try folk now to organise contacts and automate follow-ups for 20–50 person teams.

More resources

• folk price and plans‍
• folk versus Salesforce

FAQ

What is the best CRM for small businesses in Australia?

The best CRM depends on team size, budget, and tools needed. Popular choices include Freshsales, Insightly, Salesforce, HubSpot, and folk. For 20–50 person teams seeking simple, customizable automation, folk is a strong fit.

How much does a CRM cost for a small business?

Pricing ranges from free tiers to $20–$60 per user/month for most SMB plans. folk starts at $20/user/month (Premium $40; Custom from $80). Consider billing term, add-ons, and required seats when comparing total cost.

What features should a small business CRM include?

Look for contact and pipeline management, email integration, automation, reporting, mobile access, and easy customization. Integrations with Gmail/Outlook and marketing tools help streamline work and improve follow-ups.

How do you choose the right CRM for a small business?

Define goals and must‑have features, set a budget, shortlist vendors, read reviews, and test with a demo or trial. Check ease of use, support, integrations, and scalability. Ensure the platform fits existing workflows to speed adoption.