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How to Sync Google Contacts with Outlook

How to Sync Google Contacts with Outlook

With so many digital devices and accounts to keep up with, it's getting harder to keep all our contact information synchronized across different platforms. If you've been using both Google Contacts and Outlook, you may have found yourself in a situation where you wished your contacts could automatically sync between the two platforms. In this blog post, we'll go through the traditional method

Fortunately, there is a solution for this: syncing Google Contacts with Outlook. In this article, we will guide you through the process of syncing your contacts and provide valuable tips to ensure a smooth synchronization experience.

The manual method

At the time of writing, there isn't a quick fix to sync your contacts unless you use a third party application. That means you need to manually export CSVs and import them once in a while which can be a time consuming task if you have other priorities that need your attention.

Below we walk you through the traditional method that requires a few steps.

How to export your Gmail contacts

1. Access your Google contacts data

Access your contacts via your Google homepage. Click the three by three icon on the top right next to your profile picture. Click contacts in the pop-up.

Google homepage

2. Organizing your Google Contacts

Make sure your contacts are organized because we'll be exporting these later. This step is particularly important if you've got a large number of contacts or if your contact list is cluttered with outdated or duplicate entries. Consider creating groups or labels to categorize your contacts. This way, you can easily filter and manage your contacts based on specific criteria, such as work contacts, personal contacts, or contacts from a particular organization. In addition to creating groups, take the time to review your contact list and remove any outdated or irrelevant entries. Over time, contact lists can become cluttered with old email addresses, phone numbers, or duplicate contacts.

To label your contacts, simply press the plus icon next to labels and create a new label.

Google contacts

3. Export them as a CSV file

Now that your contacts are organized, we can export them as a .CSV file type. Simply select all your contacts and click the three button icon on the top right. You'll see a drop-down menu with an Export icon. Make sure you select Outlook CSV.

Choose the Outlook CSV file option

How to import gmail contacts to your Outlook account  

1. Log into your Microsoft Outlook account

From your Outlook contacts tab, go to manage contacts on the top right. Once you click on that, you'll an option to import your gmail contacts.

Microsoft outlook

2. Upload your CSV file

Simply click 'Browse' and find the .CSV file from earlier.

Import contacts in Outlook

If the import was successful, you'll see the following screen.

Successful import into Microsoft Outlook

Your new contacts should now be listed amongst your existing ones.

If you fancy skipping all the steps above, we've got just the solution for you.

Introducing folk: A CRM that can sync gmail contacts and sync outlook contacts

folk is an all-in-one CRM that can help you sync outlook contacts and sync contacts from multiple databases. With folk, you'll be able to keep your contact information up-to-date automatically and have an overview of your global address list thanks to its contact management feature.

Key features:

  • folk X Chrome extension: Helps you import search pages from LinkedIn and LinkedIn Sales Navigator and contact information across the web including other social media platforms, find emails in one click and access email templates.
  • Contact management and contacts sync: Import gmail contacts, LinkedIn contacts,
  • Pipeline management: That can support your inbound and outbound sales team, marketing, recruiting and fundraising needs.
folk X Chrome extension is easy to use
The folk X Chrome extension


Need to sync Google contacts and your Outlook address book? Don't waste time by doing it manually. A CRM is a great way to keep all your contacts in one place and share them amongst your team.

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