Overview: CRMs for 20–50 person hedge funds

As a hedge fund managing 20-50 team members, organizing investor relationships, tracking portfolio performance, and staying compliant with regulatory requirements are critical to your success. A specialized Customer Relationship Management (CRM) system can help you streamline these tasks by organizing investor data, tracking communications, automating reporting, and ensuring compliance with industry regulations. The right CRM can enhance your operational efficiency, improve investor relations, and provide valuable insights into your fund's performance.

In this blog post, we'll explore the best CRM options for mid-sized hedge funds like yours, focusing on features that will help your 20-50 person team manage relationships and operations more effectively while driving growth.

Why you need a CRM

Managing hedge funds with 20-50 team members can be complex without the right tech stack in place. A CRM simplifies and optimizes your operations, making it indispensable for growing hedge fund teams that need seamless collaboration and centralized data management.

Challenges without a CRM

Below are some common challenges your mid-sized hedge fund team might already be facing without realising.

• Disorganization: Without a CRM, keeping track of client interactions, investments, and documents across 20-50 team members becomes chaotic and leads to duplicated efforts.
• Missed opportunities: Lack of a centralized system can lead to missed follow-ups and potential deals slipping through the cracks as your team grows.
• Inefficient processes: Manual data entry and fragmented systems slow down operations and reduce productivity across your expanding team.
• Lack of insight: Without a CRM, gaining a comprehensive view of performance metrics and analytics becomes nearly impossible for mid-sized teams managing multiple portfolios.
• Inconsistent communication: Disjointed communication channels can lead to miscommunication and a lack of cohesive strategy across your 20-50 person team.

Benefits of a CRM

If you've already got a lot going on in your tech stack and find yourself wondering whether or not a CRM is worth investing in for your 20-50 person hedge fund team – below are some direct benefits the right CRM can have across your business.

• Centralized information: A CRM consolidates all client data and interactions in one place, ensuring easy access and better organization across your entire team.
• Enhanced Eeficiency: Automate routine tasks and streamline workflows to increase productivity and reduce errors for your growing hedge fund team.
• Improved customer relationships: Track client preferences and history to provide personalized service and strengthen relationships at scale.
• Better decision-making: Utilize data analytics and reporting tools to make informed, strategic decisions that benefit your entire 20-50 person operation.
• Increased sales: Efficiently manage and nurture leads to convert more prospects into clients, boosting revenue for your mid-sized fund.
• Consistent communication: Maintain a unified communication strategy across all channels, ensuring clarity and consistency for your entire team.
  

How to evaluate and choose a CRM platform

To make sure you choose the right CRM for your 20-50 person hedge fund team, there are a few things in your decision-making process you need to keep in mind that can make a difference.

1. Define your requirements

As a mid-sized hedge fund team of 20-50 people, it's crucial to identify the specific features your business needs from a CRM. Look for functionalities such as investor relations management, portfolio tracking, compliance monitoring, and advanced analytics. These features are essential for efficient operations and maintaining strong relationships with your investors across your growing team. If you're unsure about the kind of features that will help you, start with the ones below.

Key features of a CRM for hedge funds

• Automated processes: Streamlines tasks by automating repetitive workflows, saving time and reducing errors across your 20-50 person team.
• Contact enrichment: Automatically finds leads, investors, and investment opportunities' email addresses and contact information, enhancing efficiency and ensuring your team always has up-to-date details.
• Structured pipelines: Tracks leads, investors, and investment opportunities through defined stages, ensuring process clarity and effectiveness across your entire hedge fund team. This helps in maintaining a clear overview of your progress and next steps.
• Mail merge and email sequences: Increases communication efficiency with follow-up templates and automated sequences, ensuring timely and consistent outreach from your team.
• Social media integration: Seamlessly imports leads, investors, and investment opportunities from LinkedIn, Twitter, Instagram and more and track all your contact information from a single platform. This integration ensures that all your team's networking efforts are captured and leveraged.
• Analytics: Provides essential data analysis and predictive insights for better planning and decision-making for your communication strategy across your 20-50 person operation. This feature helps hedge fund managers stay ahead by anticipating trends and making informed choices.

2. Budget considerations

While evaluating CRM options for your mid-sized hedge fund, balance the cost with the potential return on investment. Higher-end CRM solutions may offer more advanced features, but ensure that the benefits justify the expense for your 20-50 person team. Consider scalable options that can grow with your hedge fund, providing long-term value without overextending your budget.

3. Selection process

Researching and choosing the right CRM vendor for your 20-50 person hedge fund involves several steps. Start by compiling a list of reputable vendors that specialize in hedge fund CRM solutions suitable for mid-sized teams. Read reviews, request demos, and consult with peers in the industry. Ensure the vendor has a solid track record and offers robust customer support.

4. Get a demo

Once you've shortlisted potential CRM platforms, take advantage of free trials or demo versions. Test each platform thoroughly to assess its usability, customization options, and integration capabilities with your existing systems. Compare the performance and features against your defined requirements to make an informed decision that best suits your mid-sized hedge fund's needs. Get started with a demo of folk and see how it fits perfectly into your 20-50 person hedge fund operations.

👉🏼 Try folk now to never miss a follow-up in your investor pipeline

3 tips for implementing a CRM

Once you've decided on the CRM that's right for your 20-50 person hedge fund team, it's time to personalize it so that it will align with your day to day workflow and needs.

1. Import your data in your new CRM

Transitioning to a new CRM can be seamless if you properly import your existing data. Start by exporting your data as a CSV file from your current CRM. This ensures all your data is accurately transferred will help maintain continuity in your operations across your entire team.

2. Create your first pipeline

Once your data is imported, the next step is to create a pipeline that reflects the stages of your hedge fund's workflow. This could include stages such as 'Prospect Identification', 'Due Diligence', 'Investment Decision', and 'Post-Investment Monitoring'. Customizing your pipeline to fit your specific processes will streamline your operations and enhance efficiency for your 20-50 person team.

3. Onboard your team

Effective use of a CRM hinges on team adoption across your 20-50 person organization. Conduct training sessions to familiarize your team with the new system, emphasizing how it can improve their daily tasks and overall productivity. Provide resources and support to ensure everyone is comfortable using the CRM, which will ultimately lead to better data management and investor relations.

The 5 best CRMs for hedge funds

1. folk

folk is the ideal modern CRM platform for 20-50 person hedge fund teams managing contacts, workflows, and relationships, offering customizable pipelines, AI-driven tools, and integrations specifically designed to enhance deal management and prospecting for mid-sized operations.

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Key features

• Contact enrichment: Automatically enriches contact details by finding emails and LinkedIn URLs, enabling efficient outreach without manual data entry or additional costs for email services - perfect for teams of 20-50 people managing multiple investor relationships.
• Social media integration: Seamlessly import contacts from LinkedIn, track conversations within folk, and use templates for quicker, streamlined communication across your entire hedge fund team.
• Mail merge and email sequences: Full email sync, templates, and tracking features, enabling your 20-50 person team to manage all communications directly from the CRM.
• AI-powered features: AI tools assist in managing contacts and relationships, automating routine tasks, and suggesting actions to improve productivity across your mid-sized hedge fund team.
• Integrations: Beyond Zapier and Make (6,000+ apps), folk also offers an open API and native integrations like Kaspr and Allo (calling), Salesforge (LinkedIn/multichannel outreach), and PandaDoc (contracts), enabling deeper, direct connections.

Pros

• Ease of use: folk CRM is praised for its intuitive interface, making it accessible even to non-technical users in your 20-50 person team with quick onboarding and a minimal learning curve.
• All-in-one solution: folk streamlines your workflow by allowing you to import contacts from LinkedIn, automatically find their emails, reach out through customizable email sequences, and track interactions in a pipeline, eliminating the need for multiple tools and saving time and money for your hedge fund team.
• LinkedIn integration: Seamlessly import contacts from LinkedIn, or LinkedIn's search page, track conversations and contacts within folk, and use templates for quicker, streamlined communication across your entire team.
• Perfect for mid-sized teams: Custom fields, pipelines, and workflows specifically designed to scale with 20-50 person hedge fund operations.
• Comprehensive integrations: folk connects via Zapier and Make (6,000+ apps) and also provides an open API plus native integrations such as Kaspr, Allo, Salesforge, and PandaDoc for direct, scalable workflows.

Cons

• Reporting: folk includes advanced analytics such as pipeline and stage analytics, revenue forecasting with weighted probabilities, performance breakdowns by owner, channel, industry, region, or any custom field, plus manager dashboards for team performance.

Price and plans

You can try folk for free with a 14-day free trial. After that, a monthly or annual subscription plan is as follows.

• Standard: $20 per user, per month.
• Premium: $40 per user, per month.
• Custom: Starts from $60 per user, per month.

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2. HubSpot

Hubspot CRM is a user-friendly, scalable platform offering integrated tools for managing sales, marketing, customer service, and operations efficiently.

Key features

• Marketing Hub: Includes email marketing, ad tracking, landing pages, and lead generation tools, essential for attracting potential investors and leads.
• Sales Hub: Provides deal tracking, pipeline management, sales automation, and reporting, which are crucial for managing investment opportunities and investor relations.
• Operations Hub: Syncs and automates business processes across different systems, ensuring seamless operations within the hedge fund.
• Lead scoring: Prioritize leads with predictive scoring to improve efficiency in identifying high-potential investors and opportunities.

Pros

• User-friendly interface: HubSpot is known for its intuitive and easy-to-use interface, making it accessible for users of all skill levels, including hedge fund managers.
• Comprehensive free plan: Offers a robust free version that includes essential CRM features, making it ideal for small hedge funds and startups.
• Automation capabilities: Provides powerful automation tools for tasks like email marketing, lead nurturing, and sales workflows, helping hedge funds save time and improve efficiency.
• Customizable dashboard and reports: Allows users to create customized dashboards and reports to track metrics and gain insights into hedge fund performance.
• Strong customer support: HubSpot provides excellent customer support, including live chat, phone support, and a vast knowledge base.

Cons

• High cost at higher tiers: HubSpot's pricing can become expensive as you move to higher tiers, which may be prohibitive for 20-50 person hedge funds as they scale.
• Limited customization in free plan: The free plan and lower tiers have limited customization options, which can restrict flexibility for growing hedge funds.
• Complexity in advanced features: Some advanced features, such as custom reporting and workflows, have a steep learning curve and may require additional training for mid-sized teams.
• Email marketing limits: Email marketing functionality in the free plan is restricted by limits on the number of emails you can send, which can be a drawback for hedge funds with larger lists.
• Additional costs for add-ons: Many useful features, like advanced CRM capabilities and integrations, come as paid add-ons, increasing the overall cost significantly for teams of 20-50 people.

Price and plans

Prices and plans on the CRM suite for HubSpot's annual subscription are as follows.

• Starter: $15 per user, per month.
• Professional: $450 per user, per month.
• Enterprise: $1,500 per user, per month.

3. Salesforce

Salesforce is a robust CRM platform for large enterprises, offering tools for sales, marketing, service, and analytics, with extensive scalability.

Key features

• Comprehensive ecosystem: A unified platform offering CRM, marketing automation, customer service, and custom app development, suitable for managing leads, investors, and investment opportunities.
• Customization and scalability: Salesforce is highly customizable and scalable, allowing hedge funds to tailor the platform to complex workflows and manage significant growth.
• Artificial Intelligence (AI) integration: Salesforce Einstein offers AI-driven analytics and automation, providing insights that help hedge funds optimize their investment strategies.
• Extensive integration capabilities: With Salesforce's AppExchange, hedge funds can integrate the platform with a wide range of third-party applications, ensuring seamless operation across different business systems.
• Enterprise-grade security and compliance: Salesforce provides robust security measures and compliance features, critical for hedge funds handling sensitive investor data.

Pros

• Comprehensive feature set: Salesforce offers an extensive range of features covering sales, service, marketing, and more, making it a powerful tool for managing all aspects of investor relationships.
• Highly customizable: Salesforce is highly customizable, allowing hedge funds to tailor the platform to their specific needs with custom fields, objects, and workflows.
• Extensive integration capabilities: Salesforce integrates with a vast array of third-party applications, as well as its own ecosystem of tools, enabling seamless data flow across platforms.
• Scalability: Salesforce is highly scalable, making it suitable for hedge funds of all sizes, from startups to large enterprises, with the ability to grow with your business.
• Advanced analytics and reporting: Salesforce provides powerful analytics and reporting tools, allowing hedge funds to gain deep insights into their data and make informed investment decisions.

Cons

• High cost: Salesforce can be extremely expensive for 20-50 person hedge funds, with high licensing fees and additional costs for add-ons and customization that can quickly become prohibitive.
• Steep learning curve: Due to its extensive feature set and complexity, Salesforce often requires significant time and training for mid-sized teams to become proficient.
• Complex setup and customization: Initial setup and customization can be challenging and often require expert help or certified consultants, which adds substantial costs for mid-sized operations.
• Overwhelming for mid-sized teams: Salesforce's robust features are often overkill for 20-50 person hedge funds, leading to underutilization of the platform's capabilities and wasted resources.
• Integration complexity: While Salesforce offers extensive integration capabilities, integrating it with third-party applications can be complex and require technical expertise that mid-sized teams may lack.

Price and plans

• Starter Suite: $25/user/month provides basic CRM features for small businesses.
• Pro Suite: $100/user/month includes advanced tools for growing businesses.
• Enterprise Plan: $165/user/month offers extensive customization and automation for large companies.
• Unlimited Plan: $330/user/month provides comprehensive features for large enterprises.
• Einstein 1 Sales: $500/user/month provides AI-driven insights and advanced features for large enterprises.

4. Zoho

Zoho is a CRM system with a strong sales focus. Its got features such as journey orchestration, sales process management and workflow automation. There's also something for marketing teams, including lead hurting, event management and customer segmentation.

Key features

• Lead and contact management: Manages investor information, tracks interactions, and segments contacts for targeted campaigns.
• Customizable dashboards and reports: Allows hedge funds to create and customize dashboards and reports for in-depth analytics on investment opportunities and performance.
• Workflow automation: Automates routine tasks and processes, such as investor follow-ups and deal tracking, to improve efficiency and reduce manual effort.
• Sales pipeline management: Visualizes and manages investment pipelines with drag-and-drop functionality, making it easier to track potential deals and investments.
• AI-powered sales assistant (Zia): Provides predictive analytics, task automation, and intelligent suggestions to enhance investor relations and deal management.

Pros

• Customization: Extensive customization options allow hedge funds to tailor the CRM to their specific needs, including custom fields, modules, and workflows for investment tracking and investor relations.
• Integration with Zoho Suite: Seamless integration with other Zoho products (like Zoho Books and Zoho Projects) creates a comprehensive ecosystem for managing different business functions.
• Multi-channel communication: Supports email, phone, social media, and live chat, enabling hedge funds to manage all investor interactions from a single platform.
• AI-powered features: Zia, the AI assistant, provides intelligent insights, predictive analytics, and task automation, helping to improve investor relations and deal management.
• Scalability: The platform is highly scalable, making it suitable for growing hedge funds. It can support small teams and large enterprises alike, with features that scale with business needs.

Cons

• Steep learning curve: The extensive customization options can be overwhelming for new users in mid-sized teams, requiring a significant time investment to master the platform.
• Complex setup: Initial setup and configuration can be complex, particularly for 20-50 person hedge funds without dedicated technical expertise or IT resources.
• Limited third-party integrations: While Zoho integrates well with its own suite of products, integration with third-party applications can be limited or require additional effort.
• API limitations: The API may have limitations for hedge funds with complex integration needs, sometimes requiring custom development work that mid-sized teams cannot easily handle.
• Customization requires technical knowledge: Advanced customizations often require technical expertise, which can be a barrier for mid-sized teams without dedicated IT staff.

Price and plans

Free plan limited to three users suitable for small businesses. After that, an annual subscription plan is as follows.

• Standard: $20 per user, per month.
• Professional: $35 per user, per month.
• Enterprise: $50 per user, per month.

5. Capsule CRM

Capsule CRM is a user-friendly customer relationship management platform designed for small and medium-sized businesses. It offers a clean, intuitive interface that helps users manage customer relationships, track sales pipelines, and organize tasks and communications efficiently.

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Key features

• 1 sales pipeline: Manage investment opportunities efficiently.
• 50 custom fields: Tailor data fields to capture specific investor and lead information.
• 30,000 contacts: Maintain a comprehensive database of leads, investors, and opportunities.
• Activity reporting: Track interactions and engagements with investors and leads.
• Workflow automation: Automate repetitive tasks for improved efficiency.

Pros

• User-friendly interface: Capsule CRM offers a clean and intuitive design, making it easy for hedge fund managers to navigate and quickly access important features.
• Contact and sales management: Robust tools for managing investor relationships, organizing lead information, and tracking investment opportunities.
• Customization options: Customize fields, tags, and pipelines to fit the specific needs of hedge fund management.
• Integration capabilities: Seamlessly integrates with tools like G Suite, Microsoft 365, and Mailchimp, creating a streamlined workflow.
• Affordability: Competitive pricing makes it accessible for hedge fund startups and smaller operations.

Cons

• Limited advanced features: Lacks in-depth analytics and complex reporting capabilities, which might be a significant limitation for 20-50 person hedge funds requiring sophisticated data analysis.
• Basic email marketing capabilities: Built-in email marketing features are relatively basic, requiring third-party integrations for advanced needs that mid-sized teams often require.
• Limited customer support: Primarily offers support through email and an online help center, with no live chat or phone support, which can be problematic for larger teams.
• No built-in phone or SMS integration: Lacks direct communication functionalities, which could be a disadvantage for funds relying on these channels for investor relations.
• Scalability concerns: May not be suitable for 20-50 person hedge funds with complex CRM requirements and rapid growth needs.

Price and plans

• Starter plan: Starts from $21 per user, per month.
• Growth plan: Starts from $38 per user, per month.
• Advanced plan: Starts from $60 per user, per month.
• Ultimate plan: Starts from $75 per user, per month.

👉🏼 Try folk now to manage investor pipelines and contact-based reminders with your team

Conclusion

Choosing the best CRM for your 20-50 person hedge fund is a pivotal decision that can significantly impact your operations, efficiency, and investor relationships. Each CRM platform—whether it's folk, HubSpot, Salesforce, Zoho, or Capsule CRM—offers unique features and benefits tailored to different needs and budgets. For mid-sized hedge fund teams, folk CRM stands out as the clear winner, offering the perfect balance of modern features, ease of use, and scalability specifically designed for teams of 20-50 people. Unlike Salesforce's overwhelming complexity and high costs, or HubSpot's expensive higher tiers, folk CRM provides an intuitive, all-in-one solution that streamlines your workflow without breaking the budget. While Zoho and Capsule CRM offer decent alternatives, they lack the sophisticated features and seamless integrations that growing hedge funds need. By leveraging folk CRM, your mid-sized team can streamline processes, enhance communication, and ultimately drive better investment outcomes with a platform built for your specific scale. Ready to see how folk CRM can transform your hedge fund operations? Try folk for free here.

Need a helping hand? Use our free tool to find your perfect CRM match.

FAQ

What is a CRM in private equity?

A private equity CRM centralizes LP and deal data, tracks emails and meetings, manages fundraising and due diligence, logs compliance and documents, and reports on pipeline and performance, creating a single source of truth and audit-ready records.

What CRM do hedge funds use?

Common choices include folk, HubSpot, Salesforce, Zoho, and Capsule. Mid-sized funds favor visual pipelines, email sync, contact enrichment, LinkedIn capture, strong permissions, and reporting. Fit, security, and total cost drive selection.

How much does a hedge fund CRM cost?

Typical pricing ranges from $15 to $500 per user per month, depending on features, seats, and support. Many mid-market plans land around $20-60 per user per month. Budget for add-ons, data enrichment, integrations, and possible onboarding services.

How to choose a CRM for a 20-50 person hedge fund?

Define use cases (investor relations, deal flow, fundraising, compliance), map workflows, verify email/LinkedIn and fund-accounting integrations, review security and permissions, test reporting and automation, run a trial with core users, and compare total cost.

What do hedge funds use as a CRM?

Mid-sized hedge funds with 20-50 team members commonly use CRMs like folk, HubSpot, Salesforce, Zoho, and Capsule CRM. These platforms help manage client interactions, track investments, and streamline various operational processes, making them indispensable for hedge fund management at scale.

Do I need a CRM?

Yes, especially for 20-50 person hedge fund teams. A CRM can significantly enhance the efficiency of your operations, improve client relationships, and provide valuable insights through data analytics, which are crucial for managing a mid-sized hedge fund effectively and maintaining coordination across your growing team.

How much does a CRM cost?

CRM costs vary widely for teams of 20-50 people, typically ranging from $15 to $500 per user per month. The price depends on the features and scalability of the platform, with more advanced and customizable options generally costing more. For mid-sized hedge funds, folk CRM offers excellent value at $20-60 per user per month.

Does folk's CRM respond to hedge funds needs?

Yes, folk CRM is perfectly tailored to hedge fund needs, especially for teams of 20-50 people. It offers an intuitive interface, seamless LinkedIn integration, and customizable pipelines specifically designed for mid-sized operations. Additionally, it supports automated email sequences and contact enrichment, making it a comprehensive tool for managing investor relations and deal flow efficiently across your entire team.