Top 10 Personal CRM Tools for 2026: Features & Pricing

A personal CRM is a dedicated tool that helps manage and strengthen relationships by centralizing contacts, tracking past interactions, and sending reminders to follow up.

In a world where networking drives opportunities, the right personal CRM makes it easier to stay connected and build lasting relationships.

Top 3 Picks for 2025

The 3 best personal CRMs in 2025 are:

• folk CRM: The most powerful all-in-one solution for relationship management, especially effective for teams of 20-50 people
• Dex: Ideal for keeping personal and professional contacts organized
• Clay: Perfect for intelligent enrichment and smart reminders

This guide reviews the top personal CRMs, comparing their features, benefits, and pricing to help you choose the best fit for your needs.

What Is a Personal CRM and Who Needs One?

👉 A personal CRM (Customer Relationship Management) system helps individuals and small teams manage their contacts, communications, and follow-ups efficiently.

Whether you're a freelancer, entrepreneur, or part of a small team, a personal CRM can streamline your relationship management processes.

10 Best Personal CRMs in 2025

👉🏼 Try folk now to compare reminders and integrations side-by-side

1. folk

Überblick

folk is an all-in-one personal CRM designed to help individuals and small teams manage their contacts, communications, and workflows seamlessly. With its powerful team collaboration features and advanced automation capabilities, folk CRM stands out as the ideal solution for teams of 20-50 people managing complex relationship networks.

Vorteile

• User-friendly interface
• Robust contact management features
• Seamless email integration
• Customizable workflows
• Broad integrations via open API, Zapier/Make, and native connectors (WhatsApp, PandaDoc, Kaspr, Allo, Salesforge)

Nachteile

• No mobile app (as of now)

Preise

• Standard: $20/user/month
• Premium: $40/user/month
• Custom: $80/user/month

2. Clay

Überblick

Clay is a personal CRM that brings together your contacts from various platforms, helping you build and maintain relationships effortlessly.

Vorteile

• Automatic contact updates
• Integration with social media platforms
• Beautiful and intuitive design

Nachteile

• Limited customization options
• No team collaboration features

Preise

• Personal Plan: $10/month
• Professional Plan: $20/month

3. Dex

Überblick

Dex is designed for networkers who want to keep track of their relationships and follow-ups in a structured manner.

Vorteile

• Einfach zu bedienende Benutzeroberfläche
• Integration with LinkedIn
• Custom reminders and notes

Nachteile

• Limited reporting features
• No mobile app support

Preise

• Standard Plan: $12/month

4. Monica

Überblick

Monica is an open-source personal CRM aimed at individuals who want to manage their personal relationships effectively.

Vorteile

• Free and open-source
• Customizable fields
• Privacy-focused

Nachteile

• No email integration
• Requires self-hosting for full control

Preise

• Free: Open-source version
• Hosted Plan: Varies based on provider

5. Covve

Überblick

Covve is a mobile-first personal CRM that helps you manage your contacts and stay in touch with your network.

Vorteile

• Mobile app available
• Automatic contact updates
• Business card scanning

Nachteile

• Limited desktop functionality
• Some features require premium subscription

Preise

• Premium Plan: $9.99/month

6. Affinity

Überblick

Affinity is a relationship intelligence platform designed for dealmakers and professionals who rely on strong networks.

Vorteile

• Advanced relationship tracking
• Integration with email and calendar
• AI-powered insights

Nachteile

• Higher pricing tier
• May be complex for individual users

Preise

• Custom Pricing: Contact sales for details

7. Streak

Überblick

Streak is a CRM built directly into Gmail, allowing users to manage their contacts and pipelines without leaving their inbox.

Vorteile

• Seamless Gmail integration
• Anpassbare Pipelines
• Email tracking and mail merge

Nachteile

• Only works within Gmail
• Limited features outside email management

Preise

• Solo: Free
• Pro: $15/user/month
• Pro+ (for advanced features): $49/user/month

8. Zoho Bigin

Überblick

Zoho Bigin is a lightweight CRM by Zoho, tailored for small businesses and solo professionals looking for simplicity and value.

Vorteile

• Affordable and easy to use
• Native integration with the Zoho ecosystem
• Automation and pipeline features

Nachteile

• Not as visually intuitive as others
• Limited customization

Preise

• Express Plan: $7/user/month
• Premier Plan: $12/user/month

9. Airtable

Überblick

Airtable is a spreadsheet-database hybrid that can be easily turned into a flexible personal CRM with templates or custom builds.

Vorteile

• Highly customizable
• Free for basic use
• Visual workflows with Kanban, Gallery, Grid views

Nachteile

• Requires setup time and effort
• Not a dedicated CRM out of the box

Preise

• Free Plan (suitable for light use)
• Plus: $10/user/month
• Pro: $20/user/month

10. Notion

Überblick

Notion isn't a CRM by nature, but its templates and flexibility make it a popular choice for personal CRM enthusiasts who like to build their own systems.

Vorteile

• Fully customizable
• Free for individuals
• Integrates with automation tools like Zapier

Nachteile

• Not a real CRM — no native email or contact sync
• Can become complex to manage over time

Preise

• Personal: Free
• Plus: $10/user/month
• Business: $18/user/month

Schlussfolgerung

If you're looking for the best personal CRM that combines ease of use, strong contact management, smart follow-ups, and a sleek interface — go with folk.

👉🏼 Try folk now to never miss a follow-up and streamline team collaboration

It's designed for modern relationship management, whether you're a solo founder, a consultant, or a small team juggling deals, partnerships, and network growth. For organizations with 20-50 people requiring advanced collaboration features and sophisticated relationship tracking, folk CRM provides the perfect balance of power and usability that other personal CRMs simply can't match.

Weitere Ressourcen

• Why you need a personal CRM?

Häufig gestellte Fragen

Was ist das beste CRM für den privaten Gebrauch?

The best fit balances contact sync, reminders, and email/calendar integration. For an all‑in‑one with automation and pipelines, try folk. Simpler tracking tools like Dex or Clay suit light use. Use trials to test migration and feel.

Was ist ein persönliches CRM?

A personal CRM centralizes contacts, notes, and interactions, syncs email and calendar, and reminds you to follow up. It helps individuals and small teams nurture relationships without the complexity of an enterprise sales CRM.

How do I choose a personal CRM?

Evaluate import/deduping, email/calendar sync, follow‑up reminders, mobile access, integrations, privacy controls, and price. If tracking deals, look for pipelines and templates. Start with a trial and ensure easy migration from spreadsheets or inbox.

Is there a free personal CRM?

Yes. Several tools offer free tiers with limits on contacts or features; open‑source options exist but require setup. For a full‑featured trial without commitment, use a 14‑day test to assess fit, data migration, and follow‑up workflows.